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|This constitution was formally adopted on the 7th February 2001 by the members of the Society in Special General Meeting. Signed by Mary Cumiskey, Chairperson.
This constitution supersedes the original constitution adopted in October 1984, with subsequent amendments it now reads as follows: -
The name of the Society is Creggan Local History Society (hereinafter called "the Society").
Subject to the matters set out below the Society and its property shall be administered and managed in accordance with this constitution by the members of the Management Committee, constituted by clause 5 of this constitution ("the Committee").
The Society is established to promote the advancement of education of the public by the study of history, both ecclesiastical and secular, to collect and distribute information on all aspects of the history of Creggan Parish in particular and of South Armagh in general. To be open to all without distinction of age, gender, sexuality, nationality, ethnic identity, disability, political or religious opinion, by associating the statutory authorities, voluntary organisations and the public in a common effort to advance education, and to provide facilities in the interest of social welfare for recreation or other leisure-time occupation. In pursuance of these aims it is the intention of the Society to continue to make a positive contribution to interdenominational understanding and to mutual appreciation and knowledge of the different historical traditions.
The objects will be furthered by:
5. Management Committee
5.1 At the Society's A.G.M., a Committee consisting of Chairperson, ViceChairperson, Treasurer, Secretary, Registrar, Editor, P.R.O plus two members of the Society shall be elected.
5.2 The Committee shall meet not les than 6 times a year and shall consist of not less than 4 who shall be members of the Society, elected at an Annual General Meeting.
5.3 Only members of the Society shall be eligible for election to the Committee
5.4 Members of the Committee shall normally hold office for a period of three years
5.5 One -third of the members of the Committee in turn shall vacate office each year. Out-going members shall be eligible for re-election.
6. Functions of the Committee.
7. Chairing Meetings
All meetings of the Society or of the Committee or any of its subcommittees shall be presided over by its Chairperson failing whom its Vice-Chairperson. If neither the Chairperson or Vice-Chairperson are present, those present may elect one of their members to take the Chair. The Chairperson of any meeting shall have a second or casting vote.
8.1 All moneys raised by or on behalf of the Society shall be applied to further the objects of the Society and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment of legitimate out-of-pocket expenses to members of the Society engaged upon the approved business of the Society.
8.2 The Honorary Treasurer shall keep proper accounts of the finances of the Society.
8.3 The financial year of the Society shall run from 1st January to 31st December.
8.4 A statement of accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting.
8.5 A bank account shall be opened in the name of the Society with the Bank of Ireland / T.S.B. or with other such bank as the Committee shall from time to time decide. The Committee shall authorise in writing the Honorary Treasurer and two members of the Committee to sign cheques on behalf of the Society. All cheques must be signed by not less than two (2) of the Three (3) authorised signatories.
10. Annual General Meeting:
10.1 The Annual General Meeting of the Society shall be held not latter than February in each year at such place and time (not more than 15 months after the holding of the preceding Annual General Meeting) as the Committee shall determine.
10.2 At such Annual General Meeting the business shall include the following:
11. Special General Meetings.
The Committee may from time to time at its discretion and shall upon a requisition signed by not less than 4 members having the power to vote and giving reasons for the request, call a Special general Meeting of the Society for the purpose of altering the Constitution in accordance with clause 13 hereof or of considering any matter which may be referred to them by the Committee or for any other purpose.
12. Rules of procedure at all Meetings
13. Alterations to the Constitution
13.1 Any alterations to this Constitution shall receive the assent of not less than two-thirds of the members of the Society present and voting at the Annual General Meeting or a meeting specially called for the purpose PROVIDED THAT notice of any such alteration shall have been received by the Honorary Secretary in writing not less than 14 clear days before the meeting at which the alteration is to be brought forward.
13.2 At least 7 clear days notice in writing of the meeting setting forth the terms of the alteration to be proposed shall be sent by the Honorary Secretary to each member of the Society PROVIDED FURTHER THAT no alteration shall be made which would cause the Society to cease to be a charity at law.
14.1 If the Committee by a simple majority decide at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Society they shall call a meeting of all members of the Society who have the power to vote of which meeting not less than 21 days notice (stating the terms of the Resolution to be proposed thereat) shall be given.
14.2 If such decision shall be confirmed by a simple majority of those present and voting at such meeting the Committee shall have power to dispose of any assets held by or in the name of the Society.
14.3 Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Society as the Committee may decide.